FoodHawk Overview:
Nothing tells the tale like an actual customer testimonial. Rocky Bullock of LGE Consulting recently hosted some 25 guests from across the country and enjoyed the best possible outcome. "The food was great, of course, and the wine and drinks. I'd expect that. What was remarkable was how much att
ention we got from everyone...the waiters but also the manager and even one of the owners. We milled around the bar area, then had four large tables set aside for us with a great view of the lake." The LGE experience was not unusual. Shoreline believes strongly that the personal touch of its peop
le makes the difference.
SHORELINE GRILLAt Shoreline Grill, our primary goal has always been to make sure your business meetings, weddings and dinner parties turn out beautifully.
To introduce you to our private rooms at Shoreline Grill, we offer a few of the reasons our
facilities will please you and your clients.
Our Spectacular View: From Shoreline Grill, your guests are treated to a vista overlooking the beautifully landscaped shores of Town Lake - a beautiful backdrop for any event.
Our Wonderful Food: Along with the slow roasted pr
ime rib, the crabcakes and an incredible selection of desserts - including our favorite Chocolate Intemperance - Chef Dan Haverty continues to create delightful new additions to his sophisticated menu. Eclectic and healthy, the menu at Shoreline Grill overflows with style and flavor. Our full bar s
ervice provides a great selection of wines, beers, aperitifs, liqueurs and mixed drinks.
Our Convenient Location: Centrally located in the heart of downtown and a short walk from hotels and the Convention Center, Shoreline Grill is easily accessible to all of your guests. Valet and self-parking are available for their convenience.
Our Outdoor Balcony & Trellis: From the sparkling fountain, to the trellis overlooking Town Lake, the beautiful and classic architecture at Shoreline Grill lends an atmosphere of elegance to every occasion.
Our Flighty Neighbors: From March to October, one of Austin's top tourist attractions makes its spectacular appearance just after sunset. Over one and a half million Mexican Free-Tail bats make their daily flight in perfect view from Shoreline Grill, sailing through the Austin sky.
Whether its accommodating intimate parties of 20 to 50 or spectacular events of up to 300, your business meetings or social affairs are sure to be hits when they're held at Shoreline Grill.
Our professional Event Coordinators, Patty LeBlanc & Kirby Prince, are happy to assist you with those special arrangements that will make your event truly memorable. For more information on private events, or to check on availability of a particular date, please call (512)266-2118, or email Patty LeBlanc (patty_shoreline@yahoo.com).
Planning Details:
Menu Selection: When arranging for private events, menu selections as well as beverage requirements should be finalized two weeks prior to the event to insure the availability of the menu items. All food (except specialty cakes) and beverages must be supplied and prepared by Shoreline Grill.
Beverage and Bar Arrangement: Because of TABC regulations no beverage of any kind can be brought into Shoreline Grill from outside sources. If bar revenue does not exceed $450.00 per bar, a $50 bartender fee may be applicable.
Audio - Visual: A.V. equipment is available on a rental basis for events. Shoreline Grill will handle your arrangements upon request, and you are welcome to provide your own equipment.
Guaranted Head Count: Shoreline Grill requires a guaranteed number of attendees by 11 a.m., 72 working hours prior to your scheduled event. If no final guarantee is received, the number appearing on the banquet event order will be considered the final guarantee. This number is not subject to reduction after this deadline.
Billing: Payment will be due at the completion of each event unless credit has been established to the satisfaction of Shoreline Grill. Shoreline Grill will not bill social events.
State Sales Tax: State sales tax of 8.25% will be applied to all non-exempt groups for food, service & fees. You must complete a tax exempt form if claiming tax exemption.
Service Charge and Labor: A 20% service charge, which pays for the services provided by Shoreline Grill employees, will be added to the account for all food and hosted bar functions. Some functions may require additional setup or service fees.
Cancellations: If a function is canceled within 72 hours of the scheduled time and date, payment in full will be due. If an event is canceled within 10 days, 50% of estimated charges will be due. All deposits are non-refundable should an event be canceled, but deposits are applied to the total owed.
Cypress Room Rental: Rental is contingent upon the amount of food and beverage anticipated.
Parking: Shoreline Grill offers complimentary self-parking in the underground parking garage via the Brazos St. entrance. This is limited to 2 hours M-F from 8:00 am-5:00 pm, but unlimited evenings and weekends. This does not guarantee a parking place for each guest in cases where it may be full. A stamp will be provided for your event. Refer to the map for wheelchair access entrance into the private rooms downstairs.
Special Services: Shoreline Grill is happy to arrange any specific needs, such as entertainment, floral, security or special menus. Ask your event coordinator for assistance.
Capacity: The Cypress Room: the entire downstairs private space will seat a maximum of 200 guests inside and accommodate up to 300 with the outdoor balcony for receptions. The Room can be made more intimate for smaller events with custom wooden screens. The Live Oak Room downstairs seats a maximum of 50 guests and the Cypress Room East seats 120 guests. Tents can be arranged on a rental basis as backup. The upstairs portion of the restaurant is available for events on Saturday and Sunday until 3:30 p.m. and can accommodate events up to 150 guests.
Minimum Expenditures: The minimum expenditure in food and beverage requirements for the Rooms varies depending on the time of the event, day of the week and season. The minimum expenditure requirements are before tax and 20% service charge. Ask your coordinator for the minimums applicable to your event.
Time Increments: Shoreline Grill offers private rooms for increments of 4 hours for evening events and 3 hours for daytime events. This time frame is from guests' scheduled arrival to departure. Should you wish to extend your event beyond this time frame, a $200.00 labor fee will be charged for each additional half hour. No social event will exceed 5 hours.
Hors d'oeuvre Reception: The average price for heavy hors d'oeuvres is $35/person (not including tax and 20% service charge). This would be equivalent to a meal. The price would ultimately depend on which items are selected. Your Event Coordinator will assist with amounts and selections. A guaranted head count is not required for this type of buffet, but a close estimate is recommended to insure enough food is ordered. Food is ordered 72 working hours prior to the event and will represent the minimum charged.
Seated Dinners: For groups of 35 or less, guests are welcome to "Order that Night" from a limited menu, usually 3 entrees. Custom menus are provided at each place setting. For groups up to 100 that want to offer a choice of entree, guests are required to pre order from two to three entrees, and a list of entree selections and guest names is required 72 hours prior. Custom Menu RSVP cards for invitation & coded place cards are provided by Shoreline Grill. Add $1/person surcharge for this option. Any size group has the option of offering the same entree (except for special diets) for all guests. This is mandatory for groups over 100 not offering a buffet. To offer an assortment of desserts, platters including three varieties, are available for an additional $2.50/person surcharge. Plated and served dinners require a guarantee head count 72 working hours prior to the event, which will represent the minimum charged.
Entree Buffets: The Dinner, Luncheon and Brunch Buffets require a minimum of 40 guests. A guaranted head count is required 72 working hours prior to the event, which would represent the minimum charged. Use the menus as guidelines, but they are flexible.
Wedding Ceremony: $300.00 Ceremony Set / Coordinating fee is applicable. Shoreline Grill will coordinate the rehearsal and wedding day, and set and provide chairs. Music, officiant and placing / removing decorations are the responsibility of the client. Not removing the decorations can result in a clean up fee. The ceremony would be included in the 4 (evening) or 3 (daytime) hour increment allotted for the event.
Cake & Guest Book Tables: A $200.00 fee includes the set up of the cakes and guest book tables, dressed with premium linens, lighting, plates, forks, napkins, cutting utensils, and champagne glasses. A complimentary bottle of champagne is also provided, as well as servers to cut, serve and package the cake. Any additional cake tables will have the same charge as the first.
Extra Table Fee: We will supply all necessary tables needed for services including seating up to 5% over your guaranteed head count and 2 rectangular six or eight foot tables without any charge. A fee of $25.00 per table will be applied for any requests above the necessary tables for standard Shoreline Grill Service. If more dining tables are requested less than 1 working day before the event, a $50 charge per table will be applied in place of the $25.00 fee.
Dance Floor Rental: An 18 x 14 foot dance floor currently rents for $175.00 plus tax.
Music: We are happy to accommodate live bands or DJ's; however, certain restrictions apply and additional costs may be added if Shoreline Grill has to provide any supplies or services. We require music vendors to be complete with tear down within 1 hour of the events end.
Miscellaneous: Prior arrangements must be made to access the room more than 30 minutes prior to the event. If early preparations are required, a $30/hour service fee may be applied to the final bill. Shoreline Grill will not assume responsibility for the security or storage of property not belonging to us. Anything not belonging to Shoreline Grill must be removed at the end of the event unless special arrangements have been made. This includes, but is not limited to, items left by florists, or other outside vendors and excess trash or decorations. The use of glitter and confetti is prohibited. We reserved the right to charge a clean up fee if necessary, or to charge accordingly if any of our property is broken or damaged by anyone other than our staff.
